DocsOrb

Description

DocsOrb is AI policy management and governance software that helps teams create policies for both people and AI. It turns organizational policy, including rules, compliance requirements, risk appetite, and data protection obligations, into enforceable AI guardrails, then guides employees, blocks violations before they happen, and produces audit evidence, all from one workflow.

To govern real usage, DocsOrb discovers AI in the workplace, including shadow AI teams already use. Signals from a browser extension, an MDM agent, and integrations feed a living AI catalog, so governance reflects what is actually in play. It provides risk scoring and EU AI Act classification before go-live, runtime controls instead of blanket bans, and exportable evidence such as timestamped trails for inventory, risk decisions, policy hits, approvals, exceptions, and usage.

Beyond AI governance, DocsOrb runs policy operations as a workflow. Teams can create and roll out policies from vetted templates or from scratch, move them through defined review and approval paths, turn any policy into training in one click, and gate acknowledgment until employees demonstrate understanding. Every policy change, acknowledgment, training step, and AI action is timestamped and exportable for audits.

DocsOrb is built for owner-managed businesses and for legal, compliance, HR, and operations teams, especially where client data, personal data, or IP is involved, and is aimed at teams of roughly 10 to 200. It is made in Germany with EU data sovereignty, GDPR compliance, and TUV-ready records, and pairs the product with expert working sessions so teams can run a program without a dedicated governance office. Integrations are planned across tools such as Google Drive, SharePoint, Slack, Microsoft Teams, Workday, Okta, Vanta, and Drata.

DocsOrb's Core Features

• Turn policies into enforceable AI guardrails

• Shadow AI discovery via browser extension, MDM agent, and integrations

• Living AI catalog with risk scoring and EU AI Act classification

• Policy creation from vetted templates with review and approval workflows

• One-click training generation from any policy

• Acknowledgment gated by demonstrated understanding

• Timestamped, exportable audit evidence and compliance dashboard

• EU data sovereignty, GDPR compliance, and made in Germany

How to use DocsOrb?

1. 1

   Discover AI use: Collect workplace signals to build a living AI inventory, including shadow AI.

2. 2

   Create policies: Build policies from vetted templates or from scratch with approval workflows.

3. 3

   Set guardrails: Turn policies into runtime controls that approve, restrict, and monitor AI usage.

4. 4

   Train and acknowledge: Generate training from policies and require understanding before sign-off.

5. 5

   Prove compliance: Export timestamped evidence for auditors and regulators.

DocsOrb's Use Cases

• Shadow AI governance
• Policy operations
• Training and acknowledgment
• EU AI Act readiness
• Data protection guardrails

FAQ from DocsOrb

• Who is DocsOrb for?

  It is built for organizations of any size whose people already use AI, especially owner-managed businesses and legal, compliance, HR, and operations teams that need enforceable guardrails rather than an unread policy PDF.

• Does DocsOrb apply to all AI tools?

  Yes. It covers known tools, approved workflows, and shadow AI your team is already using, with signals from a browser extension, MDM agent, and integrations feeding a living AI catalog.

• What does DocsOrb actually govern?

  It turns your organizational policy into enforceable AI guardrails, covering which tools are allowed, what data they may touch, when human approval is required, and how exceptions are owned.

• Do we need a dedicated AI compliance team?

  No. DocsOrb pairs the product with expert working sessions to set scope, validate risk classifications, and design the first enforceable policy pack, so smaller teams can run a practical program.

• What evidence do we get for audits?

  Timestamped trails for inventory, risk decisions, policy hits, approvals, exceptions, and usage, rolled into a compliance dashboard and export packs.

• Can DocsOrb work with our existing policies?

  Yes. DocsOrb is designed to help teams organize existing documents, improve ownership, and connect rollout, training, and acknowledgment activity around them.