ReceiptsAI

Description

ReceiptsAI is AI-powered bookkeeping software for small businesses and freelancers. It extracts data from receipts, invoices, bank statements, and emails, then automatically categorizes and organizes the records, saving hours of manual data entry each week. Users can connect their inbox or forward receipt emails, and the AI pulls out merchant, date, amount, tax, and line items across 50+ data fields.

The tool captures documents from Gmail and Outlook, supports bulk upload, and applies expense categories using custom rules and industry-specific templates. It generates monthly expense reports, tracks spending by category, and offers smart search across all documents. Extracted data can be exported to Excel, CSV, or PDF for use in accounting software.

ReceiptsAI is built for solo freelancers, growing teams, bookkeepers, and accountants, and includes a solution tailored for contractors and construction trades that reads material receipts, supplier invoices, and full bank or credit card statements, tagging costs by job or project. It complements accounting packages like QuickBooks and Xero rather than replacing them.

Founded in Europe with a privacy-first approach, the service processes only bookkeeping documents, never sells data, and lets users disconnect and delete their data at any time. It uses bank-level AES-256 encryption, and pricing starts with a free tier of 30 credits, with paid plans from $12/month.

ReceiptsAI's Core Features

• AI receipt, invoice, and bank statement data extraction across 50+ fields

• Email receipt capture from Gmail and Outlook, plus forwarding to a private inbox

• Automatic expense categorization with custom rules and templates

• Monthly expense reports and spending tracking by category

• Multi-currency support with historical currency conversion

• Bulk document upload and auto duplicate detection

• Excel, CSV, and PDF export for accounting software

• Smart search and audit-ready records with privacy-first data handling

How to use ReceiptsAI?

1. 1

   Capture: Connect your inbox or forward receipt and invoice emails, snap a photo, or upload PDFs and statements.

2. 2

   Extract: The AI reads each document and pulls the merchant, date, totals, tax, and line items automatically.

3. 3

   Categorize: Apply expense categories using custom rules and templates, tagging costs by client, project, or job.

4. 4

   Review and export: Check extracted data against source documents, then export clean records to Excel, CSV, or PDF.

ReceiptsAI's Use Cases

• Small business bookkeeping
• Freelancer expense tracking
• Accountant and bookkeeper review
• Contractor job costing
• Bank statement categorization

FAQ from ReceiptsAI

• What is ReceiptsAI?

  ReceiptsAI is an AI-powered bookkeeping assistant that helps small businesses and freelancers automate financial document processing, saving hours of manual data entry every week.

• What data is extracted from receipts and statements?

  It extracts 50+ fields including merchant name and address, amounts, dates, tax information, line items, payment methods, and bank transactions with high accuracy, and it captures full transaction details and running balances from bank statements.

• How does email receipt capture work?

  You can forward receipt and invoice emails to your private ReceiptsAI inbox or connect your Gmail or Outlook account, and ReceiptsAI extracts, categorizes, and organizes the data automatically.

• What file formats are supported?

  It supports PDF files for bank statements and JPG, JPEG, and PNG formats for receipts and invoices, with more formats being added over time.

• How can I export my data?

  You can export to CSV, Excel, or PDF reports so you can forward the data to your accounting software, such as QuickBooks or Xero.

• Is my financial data secure?

  Yes. ReceiptsAI uses bank-level security including AES-256 encryption, follows a privacy-first approach, never sells your data, and lets you delete your data at any time.